With the evolution of remote working, more and more companies are looking for ways to outsource some of their administrative tasks. Finding a freelance administrative assistant can be a practical and cost-effective solution. But how do you find the right person to meet your needs? In this article, we’ll explore the different options for finding a competent and reliable freelance administrative assistant.
What is the role of an administrative assistant ?
The role of an administrative assistant varies according to company and industry, but in general, they are responsible for assisting managers or employees with administrative and organizational tasks. This may include diary management, making appointments, scheduling meetings, drafting correspondence and reports, managing invoices and expenses, and handling telephone calls and e-mails. In short, the administrative assistant is the employees’and managers’right-hand man for everything to do with the company’s administration and organization.
Why use the services of a freelance administrative assistant ?
Hiring the services of a freelance administrative assistant offers a number of advantages. First of all, it allows you to benefit from specialized skills without having to hire a full-time employee. In addition, freelance administrative assistants are often experienced professionals who have worked in a variety of companies and sectors, enabling them to adapt quickly to the specific needs of each customer. Last but not least, hiring a freelance administrative assistant reduces the costs associated with hiring a full-time employee, such as training fees, paid vacations and social security contributions. In short, using the services of a freelance administrative assistant offers great flexibility, time savings and reduced costs for companies.
What criteria should you take into account when looking for a freelance administrative assistant?
Here are some important criteria to consider when looking for a freelance administrative assistant:
Skills and experience
Skills and experience are key criteria to consider when looking for a freelance administrative assistant. Here are some specific skills you can look for in a candidate:
- Mastery of office software such as Microsoft Office or Google Suite
- Ability to manage diaries and calendars
- Written and verbal communication skills for drafting correspondence and handling telephone calls
- Knowledge of basic accounting and finance principles for managing invoices and expenses
- Ability to plan and coordinate tasks
- Ability to adapt quickly to a new work environment and work independently.
As far as experience is concerned, look for a candidate who has already worked in a similar role or in a similar industry. You can also ask for examples of projects they’ve completed and references from previous clients to assess their quality of work.
Availability
Availability is an important criterion when looking for a freelance administrative assistant. It’s essential to ensure that the administrative assistant has enough time to work on your projects, and that he’s able to meet the deadlines you set. Before choosing a freelance administrative assistant, be sure to clarify the following points:
- Working hours and availability: you need to make sure that the’administrative assistant is available during the hours that suit you.
- Delivery deadlines: make sure the administrative assistant can meet the delivery deadlines you set for projects.
- Emergencies: clarify the procedures to be followed in the event of an emergency or the need to work outside normal working hours.
Rates
Check the rates charged by the freelance administrative assistant and make sure it fits your budget. Rates are an important criterion when looking for a freelance administrative assistant. Before choosing an administrative assistant, it’s important to discuss rates and make sure they fit your budget.
So, find a balance between the quality of work provided by the administrative assistant’and the cost of his or her services. It is therefore advisable to research the rates charged by administrative assistants on the market. It is also advisable to choose the one that offers good value for money.
Reliability
Make sure the freelance administrative assistant is reliable, professional and able to work independently. Here are a few points to consider when assessing a candidate’s reliability:
- References and testimonials: ask for references and testimonials from previous customers to assess the administrative assistant’s work quality and reliability.
- Professional ethics: make sure the administrative assistant respects the ethical and professional standards expected in his or her work.
- Communication: ensure that the administrative assistant is able to communicate effectively and regularly to clarify expectations, projects and deadlines.
- Availability: make sure the administrative assistant is available to work on your projects and can meet delivery deadlines.
- Autonomy: make sure the administrative assistant is able to work independently and make sound decisions when needed.
References and recommendations
Don’t hesitate to ask for references or recommendations to check the quality of the freelance administrative assistant’s work. Asking for references or recommendations is a great way to check the quality of a freelance administrative assistant’s work. Here are some tips for obtaining useful references and recommendations:
- Request references from the’administrative assistant
- Check references
- Search online
- Request recommendations from your professional contacts
What are the most reliable online platforms for finding a freelance administrative assistant?
There are many online platforms for finding a freelance administrative assistant. Here are some of the most popular and reliable:
BeFreelancr
BeFreelancr connects buyers of online services with qualified freelancers in various web fields, such as administrative assistance, web design, SEO and copywriting. The platform hosts a variety of professionals, such as webmasters, designers, copywriters and SEO consultants, who are thoroughly vetted to guarantee flawless service quality and professionalism. Available in English and French, BeFreelancr offers freelancers the opportunity to sell their services or affiliate to earn money. Freelancers need to be creative and available to present their services effectively.
Upwork
Upwork is an online freelance work platform that enables companies and individuals to find freelancers for one-off or long-term projects in various fields such as administrative assistance, web development, graphic design, copywriting, translation, accounting and more. Customers can post jobs and choose from thousands of qualified freelancers from all over the world, while freelancers can find projects matching their skills and work remotely with customers located anywhere in the world. Upwork also offers collaboration and project management tools to facilitate remote working.
Malt
Malt is an online freelance platform that connects freelancers with companies for one-off or long-term projects. The platform specializes in digital professions such as web development, graphic design, copywriting, translation, video, marketing and communications.
Malt allows customers to post jobs and choose from thousands of hand-picked, qualified freelancers from all over the world. Freelancers, meanwhile, can find projects that match their skills and work remotely with customers located all over the world.
Freelancer
Freelancer is a freelance platform that connects customers with freelancers for various assignments. The platform also includes administrative assistance. Customers can assess the skills and reliability of freelancers on the platform. This assessment is made through a rating and comment system offered.
Fiverr
Fiverr is an online platform that allows freelancers to sell their services in a variety of fields, including administrative assistance. Sellers on Fiverr are called “gigists” and offer services starting at $5, hence the name “Fiverr”.
The platform allows customers to browse offers from gigists. It also lets them read ratings and reviews from previous customers. It also allows them to place orders in just a few clicks. Gigists can also create customized offers to meet specific customer needs.
LinkedIn ProFinder
LinkedIn ProFinder is a freelance platform. It enables customers to find freelancers for a variety of assignments, including administrative assistance. The platform uses LinkedIn profiles to assess freelancers’skills and reliability.
